Executive Secretary Resume

 

Casey Catello

604 Harmony Lane

Pleasantville, CA 94588

Home (925) 555-1234

Client Relations • Administration  • Procedures  • Documentation • Organization

Legal • Community • Accounting • Retail • Insurance

Seasoned executive support specialist with outstanding evaluations across diversified industries. Strong computer literacy with a proven track record of mastering major computer applications and juggling a multitude of complex work assignments to meet the demands of each day. Interact effectively with executives, VIPS, co-workers, clients, and management.

 

KEY CREDENTIALS

  Executive Support     Correspondence & Presentations     Confidential Records Management

  Spreadsheets     Advanced Call Screening     Shorthand 80WPM

  Multi-line Telephone Systems     Direct Mail Campaigns     Typing 70WPM

  Special Event Coordination &      Executive Travel & Itinerary      Meeting Minutes

    Management       Arrangements

  Staff Recruitment & Training     Critical Problem Solving     Diary Management

TECHNOLOGY SUMMARY

Software

Word, PowerPoint, Excel, MultiMate, Multitech, Wang-VS, Advantage, WP Plus, Wordplex, WordPerfect, Prowrite, Olas database, Internet, Lotus Mail, Lewis Gross Accounting

Office

Telex-Sagem 2000, NEC switchboard, Commander, faxes, Ericsson MD10, PCs

 

EXPERIENCE CHRONICLE

Executive Secretary to CEO (Current role), Executive Secretary to General Counsel (Legal)

AMERICAN INTERNATIONAL GROUP/AMERICAN HOME   2009 to Present

INSURANCE COMPANY

Multi-faceted role providing legal administrative support to the CEO and management team. Coordinate travel itineraries, special events, conferences and presentations, and raise numerous actuarial, financial condition, and accident/health reports for distribution to New York office. Maintain up-to-date insurance industry articles and information databases; process memos, letters, faxes, agreements, and contracts

Personal Assistant

JOHN MIDDLETON Q.C. AND GREG HARRIS  2009

Administered affidavits, appeals, submissions, and briefs. Managed business bookkeeping (accounts receivable, payable, payroll, petty cash) on Lewis Gross Accounting system. Processed memoranda, legal correspondence, mail merges, and handouts using Microsoft Office. Supervised and delegated work to junior office assistant, coordinated meetings for Royal Commissions, handled inquiries, and resolved problems

Personal Assistant

MS SOCIETY  2005 to 2008

Secretarial support to General Manager-Individual and Family Services, Neuropsychologist, Senior Social Worker, Rural Services Coordinator, and Volunteer, Sport & Recreation Manager. Prepared confidential neurological reports, presentation overheads, flow charts, media releases, business plans, board papers, research newsletters, tenders, and budgets; transcribed tapes, compiled information; scheduled appointments and maintained diaries for all professionals; took and processed meeting minutes; managed video production of resource materials for library; interviewed volunteers; sourced venues for sports/recreational facilities for people with MS

Secretary (part-time)

NEOPRODUCTS PTY LTD    2003 – 2005

  • Australian Chamber of Commerce, Receptionist. Siemens switchboard, word processing.
  • Telecom Australia, Data Entry Operator. Telexes, batching, sorting.
  • QANTAS, Accounts Payable Clerk. Computerized OLAS Release 3.0 accounting system for  invoices, general ledger, calculations and holiday accounts.
  • Price Waterhouse, Office Temp. Filing, typing, general ledgers, and data processing.
  • Ernst & Young, RESI.

 

PRIOR ENGAGEMENTS

  • LA MARIe (2001), Manager and Operator. Launched and grew to profitability A retail bridal store. Managed all daily operations from sales and marketing, through to merchandising, advertising, accounts, staffing, and switchboard.
  • AAMI, Receptionist (2000-2001). Provided back up support at management level; typed, bound and distributed 300+ annual reports to strict time schedules, updated corporate and strategic plans; typed senior management memos and correspondence; calculated sales and marketing data; purchased office supplies.
  • ELDERS IXL, Telex Operator (1998-2000). Operated Telex-Sagem 2000; filed and typed all telexes.
  • V/LINE AUSTRALIA, Secretary to Manager, Planning & Costing Information Department. (1996-1997)
  • LINFOX TRANSPORT AUSTRALIA, Secretary to Group Company Secretary. (1996)
  • TELEFLORA USA, Secretary/Advertising Assistant to Co-op Advertising Manager. (1995)
  • ILOURA PRODUCTIONS, Secretary/Receptionist. (1994-1995)
  • UNION CARBIDE AUSTRALIA, Secretary Receptionist. (1991-1994)

 

OTHER EXPERIENCE

Television “Extra” on Law & Order, McLeod’s Daughters, Secret Life of Us. Special events host of fashion parade during Bridal Week at the World Trade Centre, Melbourne

 

ADVANCED TRAINING

Financial Services Insurance Broking Diploma • Diploma Financial Planning (Entry Level) & Risk Management • Investment Planning & Superannuation Diploma • Certificate of Business Studies (Law)

• Teaching English to Japanese Studies • Certificate in Medical Terminology • Certificates in Microsoft Word and PowerPoint • Internet and Software Training: Lotus Notes, Excel • Drama Course • Planning & Managing Projects • Superannuation & Retirement Planning • Compliance PS146.

 

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