Executive Administrative Resume


Jordan Winters

604 Harmony Lane

Pleasantville, CA 94566

(925) 555-1234



A senior-level Administrative Assistant position.



Lighthouse Technologies, Penbroke, NJ

Executive Administrative Assistant  2006 to 2011

  • Provided administrative support to Senior/Managing Director, as well as staff of Directors and other Managers in the LightLab business group.
  • Created department budget reports (Microsoft Excel), presentations (Microsoft PowerPoint) and other correspondence (Microsoft Word).
  • Managed all accounts payables, including vendor payments (using VendoRiter) and expense vouchers (using VouchRiter).
  • Maintained and printed daily itinerary and calendar (using Schedule+), made travel arrangements with Jefferson Travel Agency for Senior Director and staff.
  • Served as liaison between Senior Director and staff and screened telephone calls.
  • Human resource point of contact for the department. Coordinated new hires for payroll purposes, submitted new job descriptions to human resources for open positions within the department, maintained employee records and time sheets.
  • Coordinated special events for internal and off-site functions, including site selection, catering, invitations, special guests and speakers, presentation design and distribution.


Intelligem Healthcare, Roseland, NJ

Marketing Services Administrator  2004 to 2006

  • Assisted in the redesigning process for all marketing collateral primarily for HMO and POS employee benefit products.
  • Ensured that projects were following preset schedules (Microsoft Project), so that new materials were ready for open enrollment season.
  • Worked with outside vendors, including printers, graphic artists and writers to ensure the success of the project.
  • Proofread ad copy and blue lines.


Wilford Industries, Stephens, NJ

Associate Proposal Administrator  1999 to 2004

  • Responded to Requests for Proposals (RFPs) from various customers including Asia Pacific countries such as India, China, Thailand, Philippines, Indonesia and Taiwan.
  • Held meetings with Senior Management to ensure that the projects were in line with business objectives.
  • Coordinated inputs from sales, engineering, financing, and technical departments to produce time-sensitive proposals to international clients valued from $10 million to $850 million.
  • Continuously implemented and improved departmental processes for ISO 9000 certification for word processing staff and other proposal specialists.
  • Supervised and trained new word processing personnel for successful completion of bids and proper documentation. Also trained existing personnel in the use of MS Office products when transitioning from WordPerfect and Lotus.



Empire State University, Saratoga Springs, NY  2009

B.S., Management Information Systems

Katharine Gibbs School, Piscataway, NJ  1999

Diploma, Information Processing



Proficient in the use of Microsoft Word, WordPerfect, Lotus Ami Pro, Microsoft Excel, Lotus 1-2-3, Microsoft PowerPoint, Harvard Graphics, Microsoft Outlook, Microsoft Exchange, Microsoft Mail, Microsoft Access, Lotus Notes, Microsoft Project, Microsoft Internet Explorer, and Netscape Navigator. Also knowledgeable in the use of Corel Draw, Freelance Graphics, Visio, Quattro Pro, Ventura Gold, and Microsoft Works.


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